Daycare & Childcare Management Software for India & UAE
Fill every enrolment slot, bill fees on time, and run your centre even when the internet is down.
Alfa Decode is a complete management platform pre-configured for daycares and childcare centres. Track enrolment slots and room capacity, check children in and out, and turn each folio into a clean GST or VAT fee invoice. Built-in parent records, WhatsApp reminders, and full accounts keep your centre organised.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Enrolment Slots
Manage your rooms and age-group slots with set capacity and rates. Live availability stops you over-enrolling, so every place is filled without confusion.
Capacity Board
See arrivals, children in-house, and departures on one reservations board. Know exactly who is expected and how many places are open at a glance.
Check-In & Check-Out
Log each child in on arrival and out on pickup. A clear daily record of who attended keeps your centre accountable to every parent.
Fee Billing
Settle each folio, enrolment charges plus extras like meals or extended hours, straight into a proper GST or VAT invoice with no double entry.
Everything your daycare & childcare needs
Enrolment Slots
Manage your rooms and age-group slots with set capacity and rates. Live availability stops you over-enrolling, so every place is filled without confusion.
Capacity Board
See arrivals, children in-house, and departures on one reservations board. Know exactly who is expected and how many places are open at a glance.
Check-In & Check-Out
Log each child in on arrival and out on pickup. A clear daily record of who attended keeps your centre accountable to every parent.
Fee Billing
Settle each folio, enrolment charges plus extras like meals or extended hours, straight into a proper GST or VAT invoice with no double entry.
Parent CRM
Every parent and child is saved with full history. Pull up past enrolments, fees, and contact details in seconds whenever a family returns.
WhatsApp Reminders
Send fee invoices and payment reminders to parents over WhatsApp. Reduce late payments and chasing without printing or posting a single sheet.
Works Offline
Runs on your own device with no internet needed. Check children in and bill during outages, then everything syncs to the cloud automatically.
Accounts & Reports
Double-entry accounts, finance, and staff records are built in. An executive dashboard shows enrolment and fee performance across multiple centres.
What it fixes on day one
You lose track of which rooms have space and end up over-promising places to parents
The availability calendar shows remaining capacity per age group or room, so every enrolment books against a real place.
Chasing overdue monthly and term fees eats your week and strains parent relationships
Each family's credit ledger and folio shows dues and part-payments, with polite WhatsApp reminders sent from the same screen.
Fee records live in registers and chat threads, so nobody agrees on what a family actually owes
One folio per family logs every charge, payment and balance, feeding straight into day-close, receivables and P&L reports.
How a daycare & childcare runs on Alfa Decode
Running a daycare or preschool means holding two things in your head at once: how many places you have left in each room, and who has actually paid this month. Alfa Decode's Bookings edition treats every age group or room as its own capacity, so an availability calendar shows at a glance where you can take a new child and where you are full. Enrolments become reservations against that capacity, and folios keep each family's running account in one place.
Fees are the part that quietly leaks. Monthly and term billing runs through packages and the customer credit ledger, so a parent's balance, part-payments and outstanding dues sit on one screen instead of a paper register. Invoices print or go straight to the parent on WhatsApp, with the same channel used for gentle payment reminders. The app is offline-first and stays tax-ready — GST in India, VAT in the UAE and KSA — so admission fees, day-care charges and material costs are billed correctly from day one.
- See remaining places per room before you promise a spot
- Every family's fees and dues on one clear folio
- Fee reminders and receipts sent straight to parents on WhatsApp
- Books stay tax-ready and keep working fully offline
- 1
Enquiry and enrolment
A new family is added to CRM and their child is booked against a room's available capacity, so the place is reserved and you never double-fill an age group.
- 2
Set fee package
Assign the admission, monthly or term package to the family; charges post to their folio and running credit ledger automatically.
- 3
Bill and collect
Raise the fee invoice, take split or part payment at the counter, then print it or send it to the parent on WhatsApp.
- 4
Remind and reconcile
Outstanding balances are visible per family; WhatsApp reminders go out for dues, and day-close ties collections to the ledger.
- 5
Review and report
P&L, receivables and per-branch consolidation show occupancy, fee income and what is still owed across every centre you run.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Daycare & Childcare software — your questions
Can I run the centre if the internet goes down?
Yes. Alfa Decode is local-first and runs on your own device with no internet. You can check children in, bill fees, and update records during an outage, then it syncs to the cloud once you are back online.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Each fee folio settles into a compliant tax invoice automatically, so your books stay correct in either market.
How does enrolment and capacity work?
You set up rooms or age-group slots with their rate and capacity. The board shows live availability and blocks over-enrolment, so you always know how many places are open and never accept more children than allowed.
Can parents receive fee invoices and reminders easily?
Yes. Each parent is saved in the CRM with full history, and you can send fee invoices and payment reminders directly over WhatsApp, cutting down on late payments and manual follow-up.
Is it available on the cloud or on our own server?
Both. Choose Cloud as a subscription or On-Premise as a one-time licence with AMC, from the same software. A white-label option is also available if you want it under your own brand.
Can I manage more than one centre?
Yes. Built-in reports and an executive multi-store dashboard let you compare enrolment, fees, and finances across several centres, so you can monitor every location from a single view.
Can I manage more than one centre from the same account?
Yes. The app is multi-store with separate books for each branch plus a consolidated view, so you see occupancy and fee income per centre and across the whole group without keeping parallel spreadsheets.
How does it handle monthly versus term fees?
Fees run through packages and each family's folio, so you can bill monthly, per term or for one-off items like admission or materials. Balances, part-payments and dues stay on a single screen.
Will it work if our internet drops during the day?
Yes. Alfa Decode is offline-first, so billing, enrolments and fee records keep working with no connection and sync back to the cloud automatically once you are online again.
Can parents get invoices and reminders without me phoning everyone?
Invoices and payment reminders can be sent to parents over WhatsApp directly from the app, so receipts and gentle nudges for overdue fees go out without a stack of manual calls.
Run your daycare & childcare on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.