Law Firm Software for Case, Time & Billing Management
Open matters per client, log billable hours, and turn unbilled time into a GST or VAT invoice in a click.
Alfa Decode is a complete practice-management platform pre-configured for law firms in India and the UAE. Open a matter per client, track billable time, bill hourly, fixed-fee or retainer work, and raise compliant invoices. It runs offline on your own device and syncs to the cloud.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Matters Per Client
Open a case or matter for every client with its own billing basis, so every file's time, fees and invoices stay organised in one place.
Billable Time Tracking
Log every time entry with date, hours, the staff member, rate and a description, so no billable minute slips through the cracks.
Hourly, Fixed Or Retainer
Bill matters by the hour, as a fixed fee, or against a retainer. Choose the right basis per client and bill exactly how you agreed.
One-Click Invoicing
Turn unbilled time, fixed fees or retainer draws into a real GST or VAT invoice instantly, with nothing re-typed or forgotten.
Everything your law firm & legal practice needs
Matters Per Client
Open a case or matter for every client with its own billing basis, so every file's time, fees and invoices stay organised in one place.
Billable Time Tracking
Log every time entry with date, hours, the staff member, rate and a description, so no billable minute slips through the cracks.
Hourly, Fixed Or Retainer
Bill matters by the hour, as a fixed fee, or against a retainer. Choose the right basis per client and bill exactly how you agreed.
One-Click Invoicing
Turn unbilled time, fixed fees or retainer draws into a real GST or VAT invoice instantly, with nothing re-typed or forgotten.
Works Offline
Run the whole practice on your own device with no internet. Record time and raise invoices anytime, then sync to the cloud automatically.
GST & VAT Built In
Compliant GST invoices and reports for India and VAT for the UAE come built in, so your billing meets tax rules from day one.
Timesheets & Utilisation
See billable hours, utilisation and billable value per lawyer with timesheet reports, so you always know where each fee-earner's time is going.
Clients & WhatsApp
Keep full client history in the CRM and send invoices and payment reminders over WhatsApp, so fees get collected faster.
What it fixes on day one
Billable time gets lost because nobody logs it until month-end
Fee-earners capture time against each matter as work happens, so hours are billed, not forgotten.
Retainer balances get confused with fees actually earned
Retainers are tracked as client balances you draw against, kept distinct from billed and banked fees in the ledger.
Chasing clients for unpaid fee notes eats hours every week
The receivables view shows who owes what, and WhatsApp reminders chase outstanding fee notes automatically.
How a law firm & legal practice runs on Alfa Decode
Run your practice on one system built around matters, not generic invoices. Every case gets its own file — client, opposing party, fee arrangement, time logged, disbursements and billing — so a partner can open a matter and see exactly where it stands and what it has earned. Fee-earners capture billable time as work happens rather than reconstructing the week from memory, and retainers are tracked as balances you draw against, so retainer balances and earned fees never get muddled.
Underneath sits a proper double-entry ledger with a receivables view, so unpaid fee notes and running client balances are always visible. Bills go out as VAT- or GST-ready invoices, printed or sent straight to the client over WhatsApp, with reminders that chase politely on your behalf. It works offline in chambers or court and syncs when you are back online, and multi-office firms keep separate books per office with consolidation on top.
- Billable hours captured as work happens, not reconstructed later
- Retainer balances kept distinct from earned and banked fees
- Every matter's time, costs and invoices in one ledger
- Outstanding fee notes chased over WhatsApp without manual follow-up
- 1
Open matter
Create a case file with client, matter type and fee arrangement; the client's full history sits alongside it in the CRM.
- 2
Log time & costs
Fee-earners record billable time and disbursements against the matter as work happens, drawing down any retainer on file.
- 3
Raise fee note
Turn logged time and costs into a VAT- or GST-ready invoice per matter, with per-line tax and filing-ready reports.
- 4
Bill & remind
Print the fee note or send it to the client over WhatsApp, then let automatic reminders chase anything left outstanding.
- 5
Reconcile & report
Day-close, P&L and receivables reports show earnings by matter and running client balances across every office.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Law Firm & Legal Practice software — your questions
Can Alfa Decode track time and bill clients hourly, on a fixed fee, or on retainer?
Yes. Open each matter with its billing basis, log time entries with hours and rate, then bill unbilled time, fixed fees or retainer draws into one invoice. All three models are supported per client.
Does it work offline if my chamber loses internet?
Yes. Alfa Decode is local-first and runs on your own device with no internet. You can log time and raise invoices anytime, and everything syncs to the cloud automatically once you are back online.
Does it handle GST in India and VAT in the UAE?
Yes. Compliant GST invoices and reports for India and VAT for the UAE are built in from one codebase. Your billing meets local tax requirements without separate tools or add-ons.
Can I see how productive each lawyer is?
Yes. Timesheet reports show billable hours, utilisation and billable value per staff member, plus an executive dashboard across the firm, so you can see where time and fees are going.
Is it available on the cloud or on our own server?
Both. Choose Cloud on a subscription, or On-Premise with a one-time licence plus AMC, from the same platform. A white-label option is also available if you want it under your own brand.
How do clients get their invoices and reminders?
You can send invoices and payment reminders straight over WhatsApp. The built-in CRM keeps each client's full history and matters together, so follow-ups and collections are quick and organised.
Can each fee-earner track time against the matter they are working on?
Yes. Time is logged per matter as work happens, so billable hours are captured rather than reconstructed at month-end. Each matter carries its own time, disbursements and billing, and staff roles control who can see or edit what.
How does it handle retainers and money held on account?
Retainers are held as client balances you draw fees against, kept separate from fees actually billed and banked. The double-entry ledger and receivables view keep running client balances visible so nothing is over-drawn or double-counted.
Are the fee notes tax-compliant for my region?
Yes. Invoices are GST-ready for India and VAT-ready for the UAE and KSA, with per-line tax, e-invoice-ready output and filing-ready reports. The app adapts the tax rules to the region you operate in.
Does it work if the internet drops during a hearing or at a branch office?
Yes. The app is offline-first — it keeps working with no connection and syncs to the cloud once you are back online. Firms with more than one office keep separate books per office with consolidated reporting on top.
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Run your law firm & legal practice on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.