Consulting & IT Services Software for Projects, Time & Billing
Run every engagement, log billable time, and turn it into GST or VAT invoices in one platform.
Alfa Decode is one business-management platform, pre-set for consulting and IT firms. Open projects per client on hourly, fixed-fee or retainer billing, log billable time, and convert unbilled hours straight into tax invoices. See utilisation, send invoices over WhatsApp, and keep clean books.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Projects Per Client
Open a project or engagement for each client with its billing basis set up front, so hourly, fixed-fee and retainer work stays cleanly separated and trackable.
Billable Time Logging
Capture time entries with date, hours, staff, rate and description. Every billable hour is recorded against the right project, ready to invoice without chasing spreadsheets.
Flexible Billing Basis
Bill the way each client expects: charge unbilled hours, raise a fixed fee at a milestone, or invoice a monthly retainer. One engine handles all three.
Tax Invoices In Seconds
Turn logged time, fixed fees or retainers into a real GST invoice for India or VAT invoice for the UAE, with the correct tax applied automatically.
Everything your consulting & it services needs
Projects Per Client
Open a project or engagement for each client with its billing basis set up front, so hourly, fixed-fee and retainer work stays cleanly separated and trackable.
Billable Time Logging
Capture time entries with date, hours, staff, rate and description. Every billable hour is recorded against the right project, ready to invoice without chasing spreadsheets.
Flexible Billing Basis
Bill the way each client expects: charge unbilled hours, raise a fixed fee at a milestone, or invoice a monthly retainer. One engine handles all three.
Tax Invoices In Seconds
Turn logged time, fixed fees or retainers into a real GST invoice for India or VAT invoice for the UAE, with the correct tax applied automatically.
Utilisation Reports
Timesheet reports show utilisation and billable value per consultant, so you see who is busy, who is under-loaded, and which projects actually make money.
Works Offline
Local-first software runs on your own device with no internet. Keep logging time and billing during outages or on client sites, then sync to the cloud automatically.
Client CRM
Hold every client in a CRM with full history of projects, invoices and contact. Pick up any account knowing exactly what was delivered and what is owed.
Accounts & Dashboard
Double-entry Accounts, Finance and HR are built in, with reports and an executive dashboard across offices, available as Cloud subscription or on-premise licence.
What it fixes on day one
Hours worked on a client go unlogged and quietly slip out of the invoice.
Time-tracking logs against the matter as you work, so billable hours flow straight onto the client bill.
Retainer balances are guesswork — you cannot say how much of the deposit is left.
Retainers draw down against delivered work, with the remaining balance visible on the client record.
Fee notes and receivables live in spreadsheets, so you chase the wrong clients.
The receivables ledger and client credit history show exactly who owes what, with WhatsApp payment reminders.
How a consulting & it services runs on Alfa Decode
A consulting firm bills its thinking, not its stock. Alfa Decode runs on the Professional engine, so the app speaks your language: engagements are matters, hours are logged against a client and a workstream, and retainers draw down as the work is delivered. Every diagnostic, advisory or implementation project gets its own record, with the client history, agreed scope and running billables sitting in one place instead of scattered across spreadsheets and inboxes.
When it is time to invoice, the tracked time becomes a client bill in a couple of clicks, sent by print or WhatsApp with the tax handled correctly — VAT for the UAE and KSA, GST for India, on a per-line basis. The double-entry ledger, receivables and retainer balances update behind the scenes, and it all keeps working offline, syncing when you are back online. Enterprise discipline, sized for a lean firm.
- Billable hours captured against every matter, not lost
- Retainer balances always clear for you and the client
- Tax-correct client invoices sent by print or WhatsApp
- One ledger for engagements, receivables and firm P&L
- 1
Open the matter
Create an engagement record for the client — scope, retainer and fee basis captured up front, with the full client history attached to it.
- 2
Track the time
Log hours against the matter and workstream as the team advises, drafts or delivers, so nothing billable goes unrecorded.
- 3
Draw down retainer
Delivered work draws against the retainer or accrues as billable, keeping the remaining balance clear for you and the client.
- 4
Raise the client bill
Turn tracked time into a tax-correct invoice — VAT or GST per line — and send it by print or WhatsApp in a couple of clicks.
- 5
Reconcile and report
Payments post to the double-entry ledger; day-close, P&L and receivables reports show firm health and who still owes.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Consulting & IT Services software — your questions
Does it work offline when the internet is down or I am at a client site?
Yes. Alfa Decode is local-first and runs on your own device with no internet. You can keep logging billable time and raising invoices, and everything syncs to the cloud automatically once you reconnect.
Can it produce GST invoices for India and VAT invoices for the UAE?
Yes. GST for India and VAT for the UAE are built in. When you bill time, fixed fees or retainers, the invoice applies the correct tax, and GST and VAT reports are ready whenever you need them.
How do I bill clients on hourly, fixed-fee and retainer at the same time?
Each project carries its own billing basis. Log time on hourly work, raise fixed fees at milestones, and invoice retainers monthly. You can run all three across different clients from one place.
Can I see how busy and profitable each consultant is?
Yes. Timesheet reports show utilisation and billable value per staff member and project. You can see who is over or under-loaded and which engagements are genuinely profitable before you take on more work.
Is the software a subscription, or can I own it?
Both. Alfa Decode comes as a Cloud subscription or an on-premise one-time licence with AMC, from the same codebase. A white-label option is also available if you want it under your own brand.
Can I send clients reminders about unpaid invoices?
Yes. You can send invoices and payment reminders to clients over WhatsApp, and the built-in CRM keeps the full history of each account, so following up on outstanding fees stays quick and consistent.
Can it handle both retainers and one-off project fees?
Yes. Each engagement is its own matter, so you can run a monthly retainer that draws down as work is delivered, or bill a fixed-scope project from tracked time — or mix both across your client base.
Does it track time by consultant and by client?
Time is logged against the matter, which ties it to the client, and staff roles let you see who did the work. Those hours convert directly into the client bill when you invoice.
How does it handle VAT or GST on advisory fees?
Tax is applied per line and is filing-ready — 5% VAT for the UAE, 15% for KSA under ZATCA, and GST 2.0 slabs with HSN for India. Invoices are e-invoice-ready for compliant regions.
Will it work if my team is at a client site with no internet?
Yes. The app is offline-first — you can open matters, log time and raise invoices with no connection, and everything syncs to the cloud automatically once you are back online.
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Run your consulting & it services on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.