Marketing, Design & Web Agency Software | Alfa Decode
Track every billable hour and turn projects, retainers and fixed fees into clean GST or VAT invoices.
Alfa Decode is business-management software pre-configured for marketing, design and web agencies. Open a project per client, track billable time, and bill hourly, fixed-fee or retainer work into proper GST or VAT invoices. Utilisation reports show where your team's hours actually go.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Projects Per Client
Open a project for every client engagement with its own billing basis, so each website, campaign or brand job is tracked and billed cleanly from start to finish.
Billable Time Tracking
Log time entries with date, hours, staff member, rate and description against any project, so no billable hour goes unrecorded between studio and client.
Hourly, Fixed Or Retainer
Bill the way each client agreed: hourly rates, a fixed project fee or a monthly retainer. Set the basis per project and invoice accordingly, no workarounds.
Unbilled Time To Invoice
Turn unbilled hours, fixed fees or retainers into a real GST or VAT invoice in a few clicks, so the work you delivered actually gets billed.
Everything your marketing, design & web agency needs
Projects Per Client
Open a project for every client engagement with its own billing basis, so each website, campaign or brand job is tracked and billed cleanly from start to finish.
Billable Time Tracking
Log time entries with date, hours, staff member, rate and description against any project, so no billable hour goes unrecorded between studio and client.
Hourly, Fixed Or Retainer
Bill the way each client agreed: hourly rates, a fixed project fee or a monthly retainer. Set the basis per project and invoice accordingly, no workarounds.
Unbilled Time To Invoice
Turn unbilled hours, fixed fees or retainers into a real GST or VAT invoice in a few clicks, so the work you delivered actually gets billed.
Utilisation Reports
Timesheets feed utilisation and billable-value reports, showing who is busy, what is billable and how much you are leaving on the table.
Works Offline
Runs on your own device with no internet and syncs to the cloud later, so deadline crunches and patchy connections never stop you logging time or invoicing.
GST And VAT Built In
Compliant GST invoicing and reports for India and VAT for the UAE come standard, so client billing in rupees or dirhams is correct without extra tools.
Client CRM And WhatsApp
Keep every client, project and invoice in one CRM and send bills and reminders over WhatsApp, so follow-ups and payment chasing take minutes.
What it fixes on day one
Billable hours slip through the cracks and rounds of revisions go unlogged and unbilled
Time-tracking logs hours against each client matter so revisions and design time are captured and invoiced
Retainer clients burn through their hours and no one notices until the balance is gone
Retainers are held as running balances you draw work against, so remaining scope is always visible
Chasing approvals and invoices across email means cash sits uncollected for weeks
Client billing raises invoices from logged work and sends them by WhatsApp or print, with receivables tracked in the ledger
How a marketing, design & web agency runs on Alfa Decode
Running a creative agency means juggling live projects, freelancers, retainer clients and a pipeline of proposals — all while the actual billable hours quietly leak away in scattered spreadsheets and inboxes. Alfa Decode runs your studio on its Professional Services engine: every client engagement becomes a tracked project, with time logged against it, retainers held as running balances, and invoices raised straight from the work done. Screens, terms and reports are set up for agency life, not a generic ledger.
Because the whole platform is one system, a brief that comes in as a project flows through to time captured, costs recorded and a client bill — with a proper double-entry ledger, receivables and client credit behind it. VAT and GST are built in and filing-ready, invoices go out by print or WhatsApp, and it keeps working offline and syncs when you are back online. One studio or several, with per-office books and consolidation on top.
- Billable time captured against every project, not lost
- Retainer balances visible before scope quietly overruns
- Invoices raised from real work and sent instantly
- One ledger for projects, receivables and profit
- 1
Open the project
Log a new client engagement as a matter with its brief, scope and the retainer or budget it draws against, plus the team assigned.
- 2
Track the work
Staff log time and costs against the project as design, revisions and production happen, so nothing billable goes unrecorded.
- 3
Draw down retainer
Hours and costs draw against the client's retainer or budget balance, keeping remaining scope visible before it overruns.
- 4
Bill the client
Raise an invoice straight from logged work, apply VAT or GST, and send it by WhatsApp or print for the client to settle.
- 5
Close the books
Payments post to the double-entry ledger with receivables and client credit tracked; day-close, P&L and dashboards show studio health.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Marketing, Design & Web Agency software — your questions
Can the software work without an internet connection?
Yes. Alfa Decode is local-first and runs on your studio's own device with no internet. Log time, open projects and raise invoices offline; everything syncs to the cloud automatically once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Bill unbilled time, fixed fees or retainers straight into a compliant tax invoice in rupees or dirhams, no spreadsheets needed.
How does retainer billing work for monthly clients?
Open a project with a retainer billing basis, then generate the agreed retainer amount into a real GST or VAT invoice each cycle. You can still log time against it to track effort versus the retainer.
Can I bill some projects hourly and others as fixed fee?
Yes. Each project carries its own billing basis: hourly, fixed-fee or retainer. Run a website build as fixed-fee, an SEO account as a retainer and ad hoc design hourly, all in one place.
How do I know if my team is profitable?
Timesheets feed utilisation and billable-value reports, showing logged hours, what is billable and what was actually invoiced. The Executive dashboard rolls this up across projects and offices so you see margins at a glance.
Can clients receive invoices and reminders over WhatsApp?
Yes. Send invoices and payment reminders to clients directly over WhatsApp, with the full client history kept in the built-in CRM so every conversation and project sits against the right account.
Can it handle both retainer clients and one-off project work?
Yes. Each engagement is set up as a matter — a monthly retainer held as a running balance you draw against, or a fixed-scope project with its own budget. Time and costs post to whichever it is, so both bill cleanly.
Does it track time for the whole team, including freelancers?
Staff and roles let each person log hours against the projects they are assigned to, so studio and freelance time both land on the right client matter and flow through to the invoice.
Is it ready for VAT and GST on our invoices?
Yes. Tax is built in — VAT for UAE and KSA, GST for India with filing-ready reports — applied per line and e-invoice-ready, so client bills carry the right tax without separate workarounds.
What if our internet drops mid-project?
The app is offline-first. You can keep logging time, opening projects and raising invoices with no connection, and it syncs everything to the cloud automatically once you are back online.
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Run your marketing, design & web agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.