Accounting & Tax Firm Software for Engagement & Time Billing
Track every billable hour, bill it into a clean GST or VAT invoice, and get paid faster.
Alfa Decode is a complete management platform built for accounting and tax firms in India and the UAE. Open an engagement per client, log billable time, and convert unbilled hours, fixed fees or retainers straight into GST or VAT invoices, with WhatsApp reminders to chase payment.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Engagements Per Client
Open a separate engagement for each client and service, with a clear billing basis: hourly, fixed-fee or retainer. Always know what work is in progress.
Billable Time Tracking
Log time entries with date, hours, staff, rate and a description of the work done. Every hour your team spends is captured and ready to bill.
One-Click Billing
Turn unbilled time, fixed fees or retainers into a real GST or VAT invoice instantly. No copy-pasting hours into a separate billing tool at month-end.
GST & VAT Built In
Issue compliant GST invoices and reports for India and VAT invoices for the UAE out of the box, with no extra plugins or accountant workarounds.
Everything your accounting & tax firm needs
Engagements Per Client
Open a separate engagement for each client and service, with a clear billing basis: hourly, fixed-fee or retainer. Always know what work is in progress.
Billable Time Tracking
Log time entries with date, hours, staff, rate and a description of the work done. Every hour your team spends is captured and ready to bill.
One-Click Billing
Turn unbilled time, fixed fees or retainers into a real GST or VAT invoice instantly. No copy-pasting hours into a separate billing tool at month-end.
GST & VAT Built In
Issue compliant GST invoices and reports for India and VAT invoices for the UAE out of the box, with no extra plugins or accountant workarounds.
Works Offline
Runs local-first on your own device, so staff log hours and raise invoices even with no internet. Everything syncs to the cloud once you reconnect.
Timesheets & Utilisation
See timesheets with utilisation and billable-value reports per staff member. Spot under-billed work and idle capacity before they cost you money.
WhatsApp Reminders
Send invoices and payment reminders to clients over WhatsApp. Cut the awkward follow-up calls and shorten the time it takes to collect fees.
Client CRM & History
Hold every client's contact details, engagements and full billing history in one place, so any team member can pick up where another left off.
What it fixes on day one
Billable hours logged on scraps of paper never make it onto the client invoice.
Time-tracking logs hours against each matter and rolls them straight onto client billing.
Retainer balances are unclear, so you over-service clients who have already run down their funds.
Retainers are held per client and drawn down against logged work, with the balance visible before you start.
Fees sit unpaid for weeks because chasing clients is nobody's actual job.
WhatsApp invoices with automatic payment reminders and a live receivables ledger keep collections moving.
How a accounting & tax firm runs on Alfa Decode
An accounting firm doesn't sell products off a shelf — it sells time, judgement and deadlines met. Alfa Decode runs on the Professional Services engine, so the app speaks your language: clients and their engagements are set up as matters, hours are logged against them, retainers are drawn down, and every billable minute lands on an invoice instead of being written off at month-end. It is the full platform underneath, so the same system that tracks your work also keeps your firm's own books on a proper double-entry ledger.
Because it is offline-first, a partner reviewing a file on a client site or a junior working through a patchy connection keeps billing and logging without interruption, syncing the moment the line is back. Invoices go out tax-correct — GST with HSN/SAC in India, FTA-compliant VAT in the UAE — and can be sent straight over WhatsApp with automatic payment reminders, so fees stop slipping past due.
- Every billable hour reaches the invoice instead of being written off
- Retainer balances stay clear before you over-service a client
- Tax-correct GST and VAT invoicing without a separate tool
- The firm's own books stay closed and current on double-entry
- 1
Open the matter
Set up the client and their engagement as a matter — audit, tax return, bookkeeping or advisory — with the responsible staff and agreed fee basis attached.
- 2
Log time
Staff record hours against the matter as work is done, offline or online, so nothing billable is lost between the desk and the invoice.
- 3
Draw the retainer
Logged work draws down the client's held retainer; when it runs low the balance is visible so you can top up before over-servicing.
- 4
Bill the client
Turn logged time and disbursements into a tax-correct GST or VAT invoice, then send it over WhatsApp or print it at the counter.
- 5
Close and collect
Payments post to the receivables ledger, reminders chase what's overdue, and the firm's own P&L and day-close stay current on the double-entry books.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Accounting & Tax Firm software — your questions
Can the software work offline if our internet goes down?
Yes. Alfa Decode is local-first and runs on your own device with no internet. Staff can log time and raise invoices offline, and everything syncs automatically to the cloud once you are back online.
Does it handle GST for India and VAT for the UAE?
Yes. GST invoices and reports for India and VAT invoices for the UAE are built in from one codebase. You raise compliant invoices and pull the reports you need without extra add-ons or workarounds.
Can we bill clients hourly, on fixed fees and on retainers?
Yes. Each engagement carries its own billing basis, whether hourly, fixed-fee or retainer. You can bill unbilled time, fixed fees or retainers directly into a real GST or VAT invoice whenever you choose.
How do we track which staff are profitable?
Timesheets show utilisation and billable-value reports per staff member. You can see who is fully booked, who has idle capacity and how much billable value each person generates from their logged hours.
Is it Cloud or On-Premise, and can it be branded?
Both. Choose Cloud as a subscription or On-Premise as a one-time licence with AMC, from the same codebase. A white-label option lets you present the platform under your own firm's branding.
Can it track time against individual clients and engagements?
Yes. Each engagement is set up as a matter, and staff log hours against it as they work. Those hours flow directly onto the client's invoice, so billable time is captured rather than reconstructed from memory at month-end.
Does it handle client retainers and advance fees?
It holds retainers per client and draws them down against logged work, so you can see the remaining balance before starting a task and know when a client needs to top up.
Will invoices meet GST and VAT rules?
Yes. The tax engine produces GST invoices with HSN/SAC codes and filing-ready reports for India, and FTA-compliant 5% VAT invoices for the UAE, with per-line tax and e-invoice-ready output.
Does it keep our own firm's accounts as well?
It does. Underneath the client-billing side sits a full double-entry ledger with day-close, P&L and a receivables ledger, so your practice's own books stay current in the same system.
Run your accounting & tax firm on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.