Hotel, Resort & B&B Management Software with Front Desk Billing
Run your front desk, stop double-bookings, and settle every folio into a clean GST or VAT invoice.
Alfa Decode is a complete management platform pre-configured for hotels, resorts and B&Bs. Get a live reservations board for arrivals, in-house and departures, rooms with rates and availability that blocks double-booking, plus one-tap check-in, check-out and folio billing into a real GST or VAT sale.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Reservations Board
See arrivals, in-house guests and departures on one front desk screen, so your team always knows who is checking in, staying and leaving today.
Rooms & Rates
Set up every bookable room with its own rate and capacity, so each booking carries the right price and your inventory stays accurate.
No Double-Booking
Live availability blocks a room the moment it is reserved, so you never sell the same night twice or turn away a guest by mistake.
Check-In, Check-Out
Move guests through arrival and departure in a tap, with the front desk always reflecting true occupancy across every room.
Everything your hotel, resort & b&b needs
Reservations Board
See arrivals, in-house guests and departures on one front desk screen, so your team always knows who is checking in, staying and leaving today.
Rooms & Rates
Set up every bookable room with its own rate and capacity, so each booking carries the right price and your inventory stays accurate.
No Double-Booking
Live availability blocks a room the moment it is reserved, so you never sell the same night twice or turn away a guest by mistake.
Check-In, Check-Out
Move guests through arrival and departure in a tap, with the front desk always reflecting true occupancy across every room.
Folio Billing
Add room charges plus extras to each guest folio, then settle it as a real GST or VAT sale and add the guest to your CRM automatically.
Works Offline
The front desk runs on your own device with no internet, so check-ins and billing never stop, then everything syncs to the cloud.
GST & VAT Built In
Every settled folio produces a compliant GST invoice for India or VAT invoice for the UAE, with tax reports ready when you need them.
Guest CRM & WhatsApp
Keep full stay history for every guest and send invoices, confirmations and reminders over WhatsApp from one place.
What it fixes on day one
A guest's room, restaurant and spa charges scatter across separate books by checkout.
One guest folio gathers every charge — room, F&B, laundry, extras — into a single running bill to settle at departure.
Double-bookings and overbooking because availability lives in a diary or a spreadsheet.
A live availability calendar holds and blocks rooms as reservations are taken, so you sell only what is actually free.
The internet drops at reception and check-ins or billing stall completely.
Offline-first means the front desk, folios and billing keep working with no connection and sync to cloud once it returns.
How a hotel, resort & b&b runs on Alfa Decode
Alfa Decode runs your property on its Bookings & Capacity engine, so the app speaks in the terms a hotelier actually uses: reservations, availability, folios and day-close. You take bookings against a live availability calendar, hold rooms, and open a guest folio that gathers room charge, restaurant, laundry and extras into one running bill — then settle with split tender and print or WhatsApp the invoice at checkout. Because it is one full platform, your restaurant, spa and shop all bill into the same books.
The whole system is offline-first, so a dropped line at the front desk never stops a check-in — it syncs to cloud the moment you are back. Tax is handled properly, whether that is GST in India or FTA/ZATCA VAT in the Gulf, with e-invoice-ready, filing-ready reports. Run several properties? Each keeps its own books with consolidation on top. It is enterprise discipline, sized for an independent hotel or resort.
- Every guest charge lands on one folio, settled at checkout
- Live availability calendar prevents double-bookings and overbooking
- Front desk keeps running offline, then syncs to cloud
- Rooms, restaurant and spa bill into one set of books
- 1
Take the reservation
Check the live availability calendar, hold the room for the dates, and capture the guest against a new booking with their history on file.
- 2
Check in
Convert the booking to an in-house stay and open a guest folio — the running account that will collect every charge until departure.
- 3
Post charges
Room nights, restaurant KOTs, spa appointments, laundry and shop purchases all post to the folio through the same platform and books.
- 4
Checkout and settle
Review the folio, apply the right GST or VAT per line, take split tender, then print or WhatsApp an e-invoice-ready bill.
- 5
Day-close and report
Run the Z-report and day-close for a clean P&L, receivables and filing-ready tax across rooms and every outlet.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Hotel, Resort & B&B software — your questions
Does the front desk work without internet?
Yes. Alfa Decode is local-first and runs on your own device with no internet, so you can take check-ins, manage rooms and bill folios offline. Everything syncs to the cloud automatically once you reconnect.
Does it handle GST in India and VAT in the UAE?
Yes. When you settle a folio it becomes a real sale with a compliant GST invoice for India or VAT invoice for the UAE built in, plus tax reports, so your books stay correct.
How does it stop double-booking?
Live availability reserves a room the instant it is booked and removes it from the board. The same night cannot be sold twice across your front desk, walk-ins, or any staff member taking reservations.
Can I add extras to a guest bill?
Yes. Each guest has a folio where you add room charges plus extras like food or services. At check-out you settle the full folio into one GST or VAT invoice in a single step.
Is it for nightly stays or long leases?
It is built for one-off nightly bookings, the way hotels, resorts and B&Bs operate. You manage rooms by rate and capacity for arrivals and departures, not monthly rental leases.
Cloud subscription or on-premise?
Both, from one codebase. Choose Cloud as a subscription, or On-Premise with a one-time licence plus AMC. A white-label option is also available if you want the system under your own brand.
Can it handle my restaurant and spa alongside the rooms?
Yes. It is one full platform — the restaurant runs table plans and KOTs, the spa runs an appointments calendar, and both post their charges onto the guest folio and into the same consolidated books.
What happens to the front desk if the internet goes down?
It keeps working. Alfa Decode is offline-first, so check-ins, folios and billing all run locally with no connection, then sync to the cloud automatically once you are back online.
Is it ready for GST or VAT on my invoices?
Yes. It handles GST for India and FTA/ZATCA VAT for the Gulf, applying the correct tax per line and producing e-invoice-ready guest bills plus filing-ready reports at day-close.
I run more than one property — can it cope?
It is built for multi-store. Each property keeps its own folios, books and day-close, with consolidation on top so you can see every hotel or resort together in one view.
Related industries
Run your hotel, resort & b&b on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.