Spa, Massage & Nail Studio Software for Easy Bookings
Book therapists, sell packages, and turn every finished session into a clean GST or VAT bill.
Alfa Decode is one business-management platform pre-configured for spas, massage and nail studios. Run a day-view therapist schedule, sell packages and memberships, and use Complete & Bill to turn each finished appointment into a real invoice with the client saved to your CRM. WhatsApp reminders cut no-shows.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Therapist Day View
See every therapist's day at a glance, then book, confirm and complete appointments and assign the right provider to each client without double-booking.
Complete & Bill
One tap turns a finished session into a real GST or VAT invoice, adds any retail products sold, and saves the client to your CRM automatically.
Packages & Memberships
Sell prepaid plans by session count or duration, renew or freeze them, then check clients in with a quick tap that decrements remaining sessions.
WhatsApp Reminders
Send appointment reminders and confirmations over WhatsApp to cut no-shows, fill empty slots, and keep regulars coming back for repeat treatments.
Everything your spa, massage & nail studio needs
Therapist Day View
See every therapist's day at a glance, then book, confirm and complete appointments and assign the right provider to each client without double-booking.
Complete & Bill
One tap turns a finished session into a real GST or VAT invoice, adds any retail products sold, and saves the client to your CRM automatically.
Packages & Memberships
Sell prepaid plans by session count or duration, renew or freeze them, then check clients in with a quick tap that decrements remaining sessions.
WhatsApp Reminders
Send appointment reminders and confirmations over WhatsApp to cut no-shows, fill empty slots, and keep regulars coming back for repeat treatments.
Client History
Your CRM keeps every client's past services, packages and visits in one place, so therapists can personalise treatments and recommend the right add-ons.
Works Offline
Runs local-first on your own device with no internet needed, so the front desk keeps booking and billing during outages, then syncs to the cloud.
GST & VAT Built In
Generate compliant GST invoices and reports for India or VAT for the UAE straight from billing, with no separate accounting tool or workaround.
Accounts & Reports
Double-entry accounts and finance run inside the platform, while an executive multi-store dashboard shows sales and performance across every branch.
What it fixes on day one
No-shows and last-minute cancellations leave therapists idle and treatment rooms empty.
Automatic WhatsApp reminders before each appointment, plus a per-therapist calendar so freed slots are easy to rebook.
Prepaid packages and memberships get tracked on paper, so balances drift and disputes follow.
Memberships and packages held as live balances that draw down each visit, visible in the client's history.
Working out fair therapist commission from a day's mixed treatments and retail is fiddly.
Commission calculated per therapist from the services and product each one actually delivered, in the reports.
How a spa, massage & nail studio runs on Alfa Decode
Running a spa means holding two things in your head at once: a calendar of bodies and a room of stock. Alfa Decode is built for both. The appointments engine gives you a live bookings calendar per therapist, so you can see who is in which treatment room, when the couples' suite is free, and which slots a stylist can still take. Memberships and prepaid packages are tracked as balances, not sticky notes, so a client's ten-session course draws down correctly every visit. Reminders go out over WhatsApp to cut the no-shows that quietly bleed a treatment day.
Behind the calendar sits a full business. Retail sales of oils, serums and gift cards ring through the same till, with weighted-average cost and reorder alerts on your back-bar stock. Therapist commission is calculated from what each person actually delivered. Day-close, P&L and VAT or GST reports are filing-ready, and the whole thing keeps working offline when the connection drops mid-treatment.
- Fewer empty treatment rooms from no-shows and missed reminders
- Package and membership balances that never drift or get disputed
- Therapist commission worked out automatically from real delivery
- Retail, tax and day-close handled from one till
- 1
Book the slot
Add the client to a therapist's calendar for the treatment they want; the room and staff schedule show live availability so you avoid double-booking.
- 2
Confirm and remind
A WhatsApp confirmation and reminder goes out automatically before the appointment to reduce no-shows and late cancellations.
- 3
Check in the client
Pull up their history, remaining package sessions and membership status at arrival, and see any notes from previous visits.
- 4
Deliver and add retail
Draw the session from their package or charge it, then add back-bar products, serums or a gift card to the same bill.
- 5
Settle and close
Take split payment, print or WhatsApp the invoice, and let commission, stock and the day-close report update themselves.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Spa, Massage & Nail Studio software — your questions
Can I sell and track spa packages and memberships?
Yes. Sell prepaid plans by session count or duration, renew or freeze them, and check clients in with a quick tap that decrements remaining sessions, so package balances always stay correct.
Does it work offline if my internet drops?
Yes. Alfa Decode is local-first and runs on your own device with no internet. Your team keeps booking appointments and billing clients during an outage, then everything syncs to the cloud automatically.
Does it handle GST in India and VAT in the UAE?
Yes. GST invoices and reports for India and VAT for the UAE are built in. Complete & Bill produces a compliant invoice for your market directly, with no separate accounting tool needed.
How does billing a finished appointment work?
When a session is done, tap Complete & Bill. It turns the booking into a real sale, lets you add any retail products, applies GST or VAT, and saves the client to your CRM.
Will it help reduce no-shows?
Yes. Send appointment confirmations and reminders over WhatsApp so clients remember their slot. Fewer no-shows means fuller therapist schedules and more revenue from the same opening hours.
Can I run more than one studio from one place?
Yes. The executive multi-store dashboard shows sales, reports and staff performance across every branch. Run it as a cloud subscription or an on-premise licence from the same codebase.
Can it handle prepaid treatment packages and memberships?
Yes. Packages and memberships are held as balances on the client's record and draw down automatically each visit, so both you and the client can see exactly how many sessions remain without checking a paper card.
Does each therapist get their own calendar and commission?
Yes. The bookings calendar runs per therapist with individual schedules, and commission is calculated from the treatments and retail each person actually delivered, so payout at month-end is straightforward and fair.
Will it keep working if the internet drops during a treatment?
Yes. Alfa Decode is offline-first, so bookings, check-ins and billing keep running with no connection and sync back to the cloud automatically once you are online again.
Can I sell retail products and gift cards alongside treatments?
Yes. Back-bar products, serums and gift cards ring through the same till as services, with weighted-average cost and reorder alerts on stock, so a client's treatment and retail sit on one invoice.
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Run your spa, massage & nail studio on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.