Banquet Hall & Venue Software
Every hall, every date, every deposit — booked, billed and reminded in one place.
AlfaDecode gives banquet halls and event venues one place to run every booking. See which halls are free on any date, block double-bookings, take deposits, and build each event's folio as extras get added — then settle the final bill with a tax-ready invoice. It works offline, syncs when you're back online, and can run in the cloud or on your own premises.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Hall & date booking calendar
See every hall's availability at a glance and prevent double-bookings on the same date or slot. Hold tentative dates and confirm them once the deposit clears.
Deposits & advance payments
Record booking deposits and part-payments, and track the balance due against each event, so every advance and outstanding amount stays visible on the client's folio.
Event folio & final bill
Build a running folio for each event as extras and services are added, then settle it with a single itemised invoice on the function day.
Extras, packages & add-ons
Price up decor, seating, AV, hall-hire tiers and catering packages as add-ons, and drop them onto any booking. Rates stay consistent across every enquiry.
Everything your banquet hall & venue needs
Hall & date booking calendar
See every hall's availability at a glance and prevent double-bookings on the same date or slot. Hold tentative dates and confirm them once the deposit clears.
Deposits & advance payments
Record booking deposits and part-payments, and track the balance due against each event, so every advance and outstanding amount stays visible on the client's folio.
Event folio & final bill
Build a running folio for each event as extras and services are added, then settle it with a single itemised invoice on the function day.
Extras, packages & add-ons
Price up decor, seating, AV, hall-hire tiers and catering packages as add-ons, and drop them onto any booking. Rates stay consistent across every enquiry.
GST, VAT & sales-tax invoices
Raise compliant invoices in your local currency and pull the tax reports you file, without a spreadsheet. e-invoice ready where your region requires it.
WhatsApp confirmations & reminders
Send booking confirmations, payment receipts and balance-due reminders straight to the client's phone, so advances and final payments are never chased by memory.
Client & enquiry CRM
Keep every enquiry, past event and repeat client in one record — planners, families and corporates — with their history ready before you quote.
Multi-venue reporting
Run several halls or venues from one system and see bookings, deposits and revenue consolidated, or broken down venue by venue on your dashboard.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Banquet Hall & Venue software — your questions
Does it work if the internet goes down?
Yes. AlfaDecode is offline-first, so you can check availability, take a booking, record a deposit and print an invoice with no connection. Everything syncs automatically once you're back online.
Can it handle GST, VAT or sales tax on our invoices?
Yes. Invoices are raised in your local currency with the right GST, VAT or sales tax applied, and the reports you need to file are generated for you. It's e-invoice ready where your region requires it.
Can we keep our data on our own premises instead of the cloud?
Either way. Run AlfaDecode in the cloud so you can check bookings from anywhere, or keep it on your own premises so the data stays in the building. The choice is yours.
Will it stop us double-booking a hall on the same date?
Yes. The booking calendar shows each hall's availability and blocks a second confirmed booking for the same hall, date and slot, so clashes don't reach the function day.
How long does it take to set up?
You start from a banquet-and-venue preset, so halls, deposits, extras and tax settings come ready to use. Adjust your hall names and rates and you can take a booking the same day.
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Run your banquet hall & venue on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.