Event Management Company Software
Run every event as a project, from first enquiry to final invoice.
AlfaDecode gives event management companies one place to run every wedding, conference and product launch as its own project. Track team hours, plan tasks and budgets, keep every client and enquiry in a shared CRM, and raise tax-ready invoices in your local currency. Bill by the hour, as a fixed package or on retainer, and send quotes and reminders straight to clients on WhatsApp.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Every event as a project
Plan each wedding, conference or launch as its own project with tasks, timelines, team and budget in one place. See exactly where every event stands at a glance.
Time-tracking and billable hours
Log crew and planner hours against each event so you know what a job actually cost and what to bill. Turn tracked hours straight into a client invoice.
Hourly, fixed and retainer billing
Bill per hour, as a fixed event package, or on a monthly retainer for ongoing corporate clients. Raise client invoices in a few taps.
Client CRM and enquiries
Keep every lead, booking, contact and past event in one shared record, with loyalty for repeat corporate and venue clients. Nothing slips between planners.
Everything your event management company needs
Every event as a project
Plan each wedding, conference or launch as its own project with tasks, timelines, team and budget in one place. See exactly where every event stands at a glance.
Time-tracking and billable hours
Log crew and planner hours against each event so you know what a job actually cost and what to bill. Turn tracked hours straight into a client invoice.
Hourly, fixed and retainer billing
Bill per hour, as a fixed event package, or on a monthly retainer for ongoing corporate clients. Raise client invoices in a few taps.
Client CRM and enquiries
Keep every lead, booking, contact and past event in one shared record, with loyalty for repeat corporate and venue clients. Nothing slips between planners.
GST, VAT and sales-tax invoicing
Produce tax-ready invoices and reports in your local currency. GST/VAT-ready and e-invoice ready so your books stay clean at filing time.
WhatsApp quotes and reminders
Send quotes, invoices and payment reminders to clients on WhatsApp, so approvals and payments move faster.
Inventory, purchases and suppliers
Track decor, consumables and equipment, and manage supplier purchases against each event. Know what you have and what you need to order.
Staff, multi-office and dashboards
Manage crew and roles, run multiple branches on one system with consolidated reporting, and see live dashboards across every event.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Event Management Company software — your questions
Does it keep working offline during an event?
Yes. AlfaDecode is offline-first, so it keeps running at venues with no internet and syncs automatically once you are back online. You can log hours, update events and raise invoices on site without a connection.
Can it handle GST, VAT and sales tax?
Yes. Invoices and reports are tax-ready in your local currency, GST/VAT-ready and e-invoice ready. It suits event companies billing under GST, VAT or a local sales tax.
Can I run it in the cloud or on my own premises?
Both. You can run AlfaDecode in the cloud or keep your data on your own premises, whichever your business prefers. The choice is yours and can change as you grow.
How do I bill retainer and package clients?
You can bill hourly, as a fixed event package, or on a monthly retainer for ongoing corporate clients, then raise client invoices directly from tracked hours and event costs.
How long does setup take?
Setup takes minutes using the event management preset, which configures projects, billing and reporting for your trade. You can start planning your first event straight away and adjust settings as you go.
Related industries
Run your event management company on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.