Real Estate Agency Software for Listings, Leases & Rent
Manage listings, chase leads, run monthly rent cycles and collect arrears as proper GST or VAT invoices.
Alfa Decode is a complete business-management platform pre-configured for real estate agencies. Track property listings and leads, manage a lease per tenant, and let monthly rent cycles accrue automatically with arrears. Collect rent as real GST or VAT invoices, with WhatsApp reminders and full accounts built in.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Property Listings
Keep a registry of every property and unit with its rent, deposit and occupancy status, so you always know what is vacant and what is let.
Leads In CRM
Capture and track enquiries as leads against your listings, with full contact history, so no prospective buyer or tenant slips through the cracks.
Leases Per Tenant
Set up a lease for each tenant with rent-due day, deposit and term, linking the unit, the tenant and the money in one place.
Automatic Rent Cycles
Monthly rent cycles accrue a charge for each lease automatically, so recurring rent is billed on time every month without manual reminders or spreadsheets.
Everything your real estate agency needs
Property Listings
Keep a registry of every property and unit with its rent, deposit and occupancy status, so you always know what is vacant and what is let.
Leads In CRM
Capture and track enquiries as leads against your listings, with full contact history, so no prospective buyer or tenant slips through the cracks.
Leases Per Tenant
Set up a lease for each tenant with rent-due day, deposit and term, linking the unit, the tenant and the money in one place.
Automatic Rent Cycles
Monthly rent cycles accrue a charge for each lease automatically, so recurring rent is billed on time every month without manual reminders or spreadsheets.
Arrears Tracking
See exactly which tenants are behind and by how much, with overdue rent tracked per lease so you can follow up before small gaps grow.
Rent Collection Billing
Collect one or several due months at once into a real GST or VAT sale, record payments against the lease, and free the unit when a lease ends.
Works Offline
Runs local-first on your own device with no internet, then syncs to the cloud, so listings, leases and rent collection never stop during an outage.
WhatsApp Reminders
Send rent invoices and arrears reminders straight to tenants over WhatsApp, keeping collections moving without phone calls or paper notices.
What it fixes on day one
Rent due dates scattered across spreadsheets, so arrears creep up unnoticed
Recurring rent cycles raise each charge automatically and the receivables ledger flags who is behind.
Chasing late-paying tenants by phone eats your week and strains the relationship
WhatsApp rent reminders go out from the tenant's own record, politely and on time, without a call.
Deposits held get muddled at move-out and disputes turn ugly
Each lease records the deposit held against the tenant, so the amount and history are never in question.
How a real estate agency runs on Alfa Decode
A letting and property agency lives or dies by two things: keeping units occupied and collecting rent on time. Alfa Decode is pre-configured with the Rental & Property engine, so the app speaks your language from day one — landlords, tenants, leases, deposits and recurring rent cycles instead of generic invoices. Every unit on your books carries its lease terms, tenant history and deposit held, and the platform raises each rent charge automatically on schedule rather than leaving you to remember who owes what.
It is the full business platform underneath, not a cut-down tool. Receivables and customer credit ledgers track exactly which tenant is in arrears; WhatsApp reminders chase rent without the awkward phone call; and the double-entry ledger, day-close and P&L keep the agency's own books straight. It works offline-first when you are out at a viewing, and handles GST or VAT on management fees and commissions so your billing is filing-ready wherever you operate.
- Every rent charge raised on schedule, nothing forgotten
- Arrears visible at a glance across your whole portfolio
- Deposits held tracked cleanly against each lease
- Management fees and commission billed VAT- or GST-ready
- 1
List the unit
Add each property or unit to your books with its rent, terms and landlord, ready to attach a tenant and lease.
- 2
Sign the lease
Create the lease against the tenant, capture the deposit held and set the rent amount and billing cycle.
- 3
Rent runs itself
The recurring rent cycle raises each period's charge automatically, posting it to the tenant's receivables ledger.
- 4
Collect and remind
Record payments, split tenders if needed, and send WhatsApp reminders to anyone slipping into arrears.
- 5
Close the books
Day-close, receivables reports and P&L show rent collected, arrears outstanding and commission earned across the portfolio.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Real Estate Agency software — your questions
Can it handle monthly rent and tenants who fall behind?
Yes. Each lease has a monthly rent cycle that accrues a charge automatically, and arrears are tracked per tenant. You can collect one or several overdue months at once and record the payments against the lease.
Does rent collection produce a proper GST or VAT invoice?
Yes. Collecting rent creates a real GST sale for India or a VAT sale for the UAE, built in. The payments are recorded against the lease and flow into your accounts and reports automatically.
Will it keep working if my internet goes down?
Yes. Alfa Decode is local-first and runs on your own device with no internet. You can manage listings, leases and rent collection offline, and everything syncs to the cloud once you are back online.
How do I track property listings and enquiries together?
Properties are managed as listings with rent, deposit and occupancy, while enquiries are captured as leads in the CRM with full contact history, so your inventory and your pipeline live in one platform.
What happens when a lease ends?
Ending a lease frees the unit and marks it vacant in your registry, so it is ready to be listed and leased again. Past charges, payments and arrears stay on record for your accounts.
Can I buy it outright instead of a subscription?
Yes. Alfa Decode is available as Cloud on a subscription or On-Premise as a one-time licence with AMC, from the same codebase. A white-label option is also available if you want your own brand.
Can it handle recurring monthly rent automatically?
Yes. The Rental & Property engine runs recurring rent cycles, so each period's charge is raised automatically against the tenant and posted to their receivables ledger — you are not re-keying invoices every month.
How does it help me collect rent that is overdue?
Every tenant has a credit and receivables ledger showing exactly what is outstanding, and you can send WhatsApp rent reminders straight from their record — chasing arrears without the awkward phone call or a manual list.
Can I manage several properties or landlords in one place?
Yes. The platform is multi-store with per-store books and consolidation, so you can keep separate books per portfolio or landlord while still seeing the whole agency's position in one view.
Does it work if I am out at a viewing with no signal?
It does. Alfa Decode is offline-first — it keeps working with no internet and syncs to the cloud once you are back online, so recording a payment or a new lease on site is never blocked.
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Run your real estate agency on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.