Stationery & Office Supplies Software
One system for your whole counter — billing, stock, tax and customer accounts.
AlfaDecode runs your stationery and office-supplies shop end to end. Ring up pens, notebooks, files and printer cartridges in seconds with barcodes, keep every size and colour variant tracked, and settle school and office accounts on credit. It works offline when the internet drops and syncs when it's back, and it prints tax-ready invoices — so your billing keeps moving whatever the day brings.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Fast counter billing
Scan barcodes and ring up a busy counter in seconds, even during the back-to-school rush. Handle mixed baskets of pens, files, notebooks and cartridges without slowing the queue.
Multi-barcode item master with variants
Hold one item with many barcodes and every variant — pen colours, notebook sizes, ream counts — under a single product. Supplier codes and your own labels both scan straight to the right item.
Inventory and stock-take
Track stock across thousands of small SKUs and run quick stock-takes to catch shrinkage. See what's running low before a shelf empties and reorder with confidence.
Purchases, GRN and supplier ledgers
Book goods received against purchase orders and keep a running ledger for every distributor and wholesaler. Know exactly what you owe each supplier and what's still due to arrive.
Everything your stationery & office supplies needs
Fast counter billing
Scan barcodes and ring up a busy counter in seconds, even during the back-to-school rush. Handle mixed baskets of pens, files, notebooks and cartridges without slowing the queue.
Multi-barcode item master with variants
Hold one item with many barcodes and every variant — pen colours, notebook sizes, ream counts — under a single product. Supplier codes and your own labels both scan straight to the right item.
Inventory and stock-take
Track stock across thousands of small SKUs and run quick stock-takes to catch shrinkage. See what's running low before a shelf empties and reorder with confidence.
Purchases, GRN and supplier ledgers
Book goods received against purchase orders and keep a running ledger for every distributor and wholesaler. Know exactly what you owe each supplier and what's still due to arrive.
Tax-ready invoices and reports
Every bill carries the right per-line GST, VAT or sales tax, and your returns data is ready to export. Compliant invoices go out without hand-calculating a thing.
Customer accounts and credit (khata)
Run monthly credit accounts for schools, offices and regular buyers, and reward walk-in loyalty. See who owes what and send a reminder when a balance is overdue.
WhatsApp invoices and reminders
Send invoices and payment reminders straight to a customer's WhatsApp. Handy for office and institutional buyers who settle on account.
Multi-store and consolidation
Run several branches on one system with a consolidated view of sales, stock and dues. Move a variant or check a price across shops from one screen.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Stationery & Office Supplies software — your questions
Does it keep working if my internet goes down?
Yes. AlfaDecode is offline-first, so billing, stock lookups and receipts keep working with no internet. Everything syncs automatically once your connection is back, so you never lose a sale at the counter.
Can it handle GST, VAT or sales tax on my invoices?
Yes. It applies the correct per-line GST, VAT or sales tax for your region and keeps your invoices and reports tax-ready, with return-ready data you can export. It's e-invoice ready where that applies to you.
Can I run it in the cloud, or keep my data on my own premises?
Both. You can run AlfaDecode in the cloud or on-premise so your data stays in your shop. Either way it stays offline-first, and you can switch approach as your business grows.
Can it manage all the different variants stationery carries?
Yes. The item master handles variants like pen colours, notebook sizes and ream counts under one product, and supports multiple barcodes per item so supplier and shop labels both scan correctly.
Can I sell to schools and offices on monthly credit?
Yes. Run credit accounts (khata) for institutional and regular buyers, track outstanding balances, and send invoices and reminders over WhatsApp. Consolidate dues across branches if you run more than one shop.
How long does it take to set up for a stationery shop?
You start from the stationery and office-supplies preset, so counter billing, tax, inventory and accounts are configured for your trade in minutes. Import your item list and you're ready to bill the same day.
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Run your stationery & office supplies on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.