Facility Management Software
Every site, unit and service charge — billed, tracked and collected in one place.
AlfaDecode runs your facility management business from one place. Register every site, building and unit, raise recurring service-charge and rent invoices, and chase arrears before they pile up. Log deposits, collect payments as real sales, and keep supplier and staff records tidy. It works offline, syncs when you're back online, and runs in the cloud or on your own premises.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Site, building & unit register
Keep every site, building and unit in one register, with the tenant or occupant, lease terms and charges attached to each. See what's occupied, what's vacant and who owes what at a glance.
Recurring service-charge & rent billing
Set monthly service-charge, maintenance-fee or rent cycles once and let them run. Invoices are raised each period automatically, so nothing slips through the cracks.
Arrears tracking & collections
Every unpaid invoice rolls into an arrears list, so you always know who's behind and by how much. Send reminders before small balances turn into big ones.
Deposits handled cleanly
Record security and maintenance deposits against each unit, keep them clearly logged, and settle or refund them clearly when an occupant moves on.
Everything your facility management needs
Site, building & unit register
Keep every site, building and unit in one register, with the tenant or occupant, lease terms and charges attached to each. See what's occupied, what's vacant and who owes what at a glance.
Recurring service-charge & rent billing
Set monthly service-charge, maintenance-fee or rent cycles once and let them run. Invoices are raised each period automatically, so nothing slips through the cracks.
Arrears tracking & collections
Every unpaid invoice rolls into an arrears list, so you always know who's behind and by how much. Send reminders before small balances turn into big ones.
Deposits handled cleanly
Record security and maintenance deposits against each unit, keep them clearly logged, and settle or refund them clearly when an occupant moves on.
GST, VAT & sales-tax ready
Raise compliant invoices in your local currency with GST, VAT or sales tax applied correctly, and pull the reports your accountant needs at period end.
WhatsApp invoices & reminders
Send invoices, payment reminders and receipts straight to WhatsApp, so tenants and clients get them where they'll actually read them.
Suppliers, consumables & staff
Track cleaning, maintenance and consumable purchases against your suppliers, and keep facility staff records and roles in the same system.
Multi-site consolidation & dashboards
Run several buildings or estates from one login and consolidate the numbers, with dashboards showing collections, arrears and occupancy across the whole portfolio.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Facility Management software — your questions
Does it work without internet?
Yes. AlfaDecode is offline-first, so you can register units, raise invoices and collect payments even when the connection drops. Everything syncs automatically once you're back online.
Can it handle GST, VAT or sales tax?
Yes. Invoices apply your local tax correctly and in your own currency, and the tax and collection reports are ready whenever your accountant needs them.
Is my data in the cloud or on my premises?
Your choice. You can run AlfaDecode in the cloud, or keep it entirely on your own premises — whichever suits your policy and setup.
Can I bill different charges for different units?
Yes. Each unit can carry its own service-charge, maintenance-fee or rent amount and its own billing cycle, so mixed portfolios bill correctly.
Can it manage several buildings or sites?
Yes. You can run multiple sites from one login and consolidate collections, arrears and occupancy across all of them.
Does it take online payments from tenants?
No. AlfaDecode records each payment as a real sale when you collect it, but it does not include an online tenant-payment portal — you collect by your usual method and mark it received.
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Run your facility management on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.