Swimming Pool Maintenance Software
One system for pool visits, repairs, chemicals, billing and customers.
Whether you run weekly pool cleans, one-off repairs or seasonal openings, AlfaDecode turns every visit into a proper job card — site details, water readings, chemicals used and photos, tracked from booked to done. Assign technicians, bill parts and labour on one tax-ready invoice, and keep customers updated over WhatsApp. It works offline at poolside and syncs when you're back on signal.
No card required · Cloud or on-premise · Works offline · GST & VAT ready
Every pool a job card
Log the site, pool type and volume, the reported problem, water readings and condition photos at intake, and open a numbered service job. Nothing lives on a scribbled slip in the van.
Job board with live status
See every visit on one board and move it along a status pipeline — booked, in progress, done, invoiced — so you always know what's outstanding and what's cleared today.
Assign technicians to visits
Give each job to a technician and let them see their day's list. Every visit stays tied to the person who did it, with their notes against the record.
Water tests and chemicals used
Capture chlorine, pH and other readings plus the doses added as job notes, and record any warranty terms on repairs — a full service history for each pool over time.
Everything your swimming pool maintenance needs
Every pool a job card
Log the site, pool type and volume, the reported problem, water readings and condition photos at intake, and open a numbered service job. Nothing lives on a scribbled slip in the van.
Job board with live status
See every visit on one board and move it along a status pipeline — booked, in progress, done, invoiced — so you always know what's outstanding and what's cleared today.
Assign technicians to visits
Give each job to a technician and let them see their day's list. Every visit stays tied to the person who did it, with their notes against the record.
Water tests and chemicals used
Capture chlorine, pH and other readings plus the doses added as job notes, and record any warranty terms on repairs — a full service history for each pool over time.
Chemicals and parts from stock
Chlorine, balancers, pumps, filters and spares are deducted from inventory as technicians use them, with purchase orders and suppliers built in so you know when to reorder.
Estimates and one-invoice billing
Send a quote for a pump swap or re-tile for approval before work starts, then bill parts and labour together on one GST-, VAT- and sales-tax-ready invoice in your local currency.
Customer records, WhatsApp and loyalty
Keep every property, contact and past visit in one place, send visit updates, invoices and reminders over WhatsApp, and run loyalty for regular contract customers.
Multi-branch reports and dashboards
Run several service areas or branches and consolidate the books, with dashboards and reports on jobs done, revenue and outstanding invoices across all of them.
Works offline
Runs on your own counter and keeps billing with no internet — then syncs to the cloud automatically.
Tax-ready compliance
Configurable GST / VAT & tax-compliant invoicing — built in, nothing to bolt on.
Cloud or on-premise
Start in the cloud or keep all your data on your premises — same product, your choice.
Swimming Pool Maintenance software — your questions
Does it work offline at the poolside?
Yes. AlfaDecode is offline-first, so you can open jobs, log water readings, record chemicals used and take payment even with no signal at a property. Everything syncs automatically once you're back online.
Can it handle GST, VAT or sales tax on my invoices?
Yes. Bills for parts and labour are tax-ready — it applies GST, VAT or your local sales tax and produces the tax reports you need, in your own currency. It's GST/VAT-ready and e-invoice ready.
Can I keep my data on my own premises, or does it have to be in the cloud?
Either. You can run AlfaDecode in the cloud, or on-premise so your data stays on your own hardware. The choice is yours and can change as you grow.
Can I track chemicals and spare parts as stock?
Yes. Chlorine, balancers, pumps, filters and other parts are managed as inventory, deducted as technicians use them on a job, with purchase orders and supplier records so you can reorder before you run out.
Can I see the full service history for each pool?
Yes. Every visit, water reading, chemical dose, repair and invoice is stored against the site and customer, so you can pull up a property's complete history in seconds.
Can my technicians and office talk about a specific job?
Yes. Each job has its own team chat, so the technician on site and the office can share notes, photos and updates against that visit without losing the thread.
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Run your swimming pool maintenance on Alfa Decode
Start a free trial, or book a quick demo and we’ll set it up for your business.